HIRE TERMS & CONDITIONS

 

Prior to any hire that is booked with Whites Events Limited, the client must sign a Hire Booking Form in which they agree to Whites

Events Limited’s Terms & Conditions. A copy of these Terms & Conditions can be found below.

The parties referred to in these Terms and Conditions shall be as follows:

a) Whites Events Limited ('The Company' – supplier of services)
b) The Acceptor of the services ('The Contracting Party')

In entering into an agreement with The Company for the supply of hire services, The Contracting Party and each and every Guest agree to be bound by all the conditioned exemptions and provision herein contained.

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1. Payment Terms
The contracting party agrees to pay a booking deposit of 50% of total invoice value at the time of booking and the remaining 50% balance on presentation of an appropriate invoice approximately four weeks prior to the event. For bookings made within four weeks of an event the total event fee will be due on confirmation of the booking.

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2. Confirmation
Whites Events Limited will only accept a booking upon receipt of written confirmation and once this is received a contract will be deemed to have been made. Until the booking deposit is paid and contract signed and returned, Whites Events Limited shall be free to offer the date in question to other parties.

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3. Cancellation
If for any reason the Contracting Party cancels the booking outside of the four-week deadline then they are entitled to a refund of all monies paid. If for any reason the Contracting Party cancels the booking within four weeks prior to the event date, the Contracting Party shall be liable to pay the total price contracted for.

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4. Change of Event Date
Once the booking is confirmed and the Hire Booking Form signed any change of contracted event date instigated by the contracting party up to 30 days prior to the event date, will incur an administration fee of 10% of the total contracted event fee. The contracted event date cannot be changed within 30 days of the event date without the full event fee being incurred.

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5. Invoice Payment
Invoices shall be payable no later than 14 days following the date in which the invoice is dated. All extras will incur a 10% administration charge.

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6. Late Payment
If payment is not made within the terms set out above, Whites Events Limited reserve the right to charge interest at 10% per week on overdue fees.

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7. Copyright
All rights to any images and video taken by or on behalf of Whites Events Limited for the client are retained by Whites Events Limited. 

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8. Display Marketing
The Client hereby gives permission for Whites Events Limited to display any images and video included in this contract in Whites Events Limited marketing material, including case studies, literature, exhibitions, advertising, competitions, magazines and on websites. No use of any of the images will be used for other commercial reasons, except with written permission from the Client.

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9. Liability for Damage or Loss
The Contracting Party accepts liability to pay in full for any damages or breakages to accessories, equipment or any goods provided by Whites Events Limited; whilst goods are in possession of their hire.

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10. Promise

Whites Events Limited and each and every Guest agree to save Whites Events Limited, it's Servants or Agents, harmless from and to indemnify Whites Events Limited, it's Servants or Agents against all actions, claims, costs, expenses and demands in respect of death or injury to the Contracting Party or Guests, arising out of or in connection with attendance at the contracted event in circumstances where the company is not at fault.

 

11. Responsibility

Whites Events Limited, its Servants or Agents accept no responsibility for matters outside the Whites Events Limited's control causing the contracted event to be cancelled or altered from the advertised or contracted programme.

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12. Breakages of Terms 

If any term of this Agreement is deemed to be void or unenforceable whether in whole or in part, the validity and enforceability of the remainder of this Agreement including any part of such term which is not held to be invalid shall not be prejudiced or affected and shall continue to apply subject to such amendment.

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13. Misuse of contract 

Any additions or alterations of the terms and conditions of this agreement shall be null and void unless agreed upon in writing by the parties.

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14. Declaration

By accepting the terms and conditions of Whites Events Limited, the Contracting Party accepts the booking terms and conditions of all Suppliers and Sub Contractors to The Company.

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